Audience: Chapter Presidents & Officers
Purpose: Coordinate officer work and drive execution.
Overview
Executive Council meetings are tactical, not ceremonial. They exist to align officers, solve problems, and assign responsibility.
What Exec Meetings Are (and Are Not)
They ARE:
Short, focused, and outcome-driven
Centered on planning and accountability
They are NOT:
Full chapter meetings
Status updates without decisions
Recommended Agenda (30–60 minutes)
Review prior action items
Officer updates (brief, outcome-focused)
Priority issues & decisions
Assignments, owners, deadlines
Summary & next steps
Best Practices
Use shared agendas and notes
Keep updates concise
End every agenda item with a decision or assignment
Respect start and end times
Common Pitfalls
Turning Exec meetings into social time
Re-hashing full chapter discussions
No documented follow-up
Last updated: December 2025
Owner: Chapter Services & Growth Team
📎 Attach:
Executive Council Agenda Template
Action-Item Tracker
ARTICLE 3
Parliamentary Procedure: Quick Reference
Audience: All Members
Purpose: Provide a simple guide to fair and orderly meetings.
Why Parliamentary Procedure Matters
Parliamentary procedure ensures:
Everyone has a voice
Decisions are made fairly
Meetings stay orderly and productive
The Life of a Motion
A member makes a motion
Another member seconds it
The chair states the motion
Members debate (if allowed)
The chair calls for a vote
The chair announces the result
Common Motions (Most Used)
Main Motion – Introduce new business
Amend – Change a motion
Postpone – Delay consideration
Refer to Committee – Send for further review
Adjourn – End the meeting
Voting Basics
Majority vote unless bylaws state otherwise
Voice vote or show of hands most common
Ballot voting when confidentiality is required
Chair Responsibilities
Remain neutral
Enforce rules consistently
Protect members’ rights
📎 Attach:
One-Page Parliamentary Cheat Sheet (PDF)