To better serve your role as the Chapter Scholarship Chairman, this document is to serve as a guide for you along the way. Look to this for any questions you may have, if there is not an answer to your question simply refer to your chapters Chapter Services Consultant for an answer!
Job Description
The scholarship chairman will work to provide opportunities and resources for the chapter to achieve academic success. The Scholarship Chairman will also work with brothers who are struggling academically by providing support, resources, expectations, and accountability measures to achieve a greater level of success in the classroom.
Tips For Success
•Learn About your Role. Take the time to review this manual. This will allow you to have a clear understanding of the role and what you will be working on during the year.
•Plan Ahead. Failing to stay organized and not planning ahead is the biggest cause for challenges. Take the time to review the “Semester To-Do List” items in your manual and map out what you need to accomplish your goals for the semester. This will allow you to be successful in your role while creating different levels of change within your chapter.
•Ask for help. Reach out to your BOG, Chapter Services Consultant, and past officers if you are struggling. Being a chapter officer is hard work and you are not expected to do it alone. Utilize this manual as a resource but if you need additional support, do not be afraid to reach out for help.
•Form a Committee. Your role requires a lot of time, a committee can be a useful tool to help you manage your workload and complete tasks.
•Model the Way. Holding a position in your chapter means you are a role model for your chapter brothers. You are expected to model the way for your brothers, and they will mirror the behavior you model. At times, you must make difficult decisions that might not be popular. Serving in this role means your brothers have trusted you to make those decisions for the chapter. Do not be afraid to make hard decisions and to challenge your brothers to be better.
•Set Expectations. As a leader, make sure your chapter has very clear expectations for membership. This will allow your chapter to thrive and allow you to be able to better support your brothers who are not meeting these expectations
Resources Available
Job Description
Academic Standards
Developing a Mentor Program
Executing the Scholarship Program
Sample Academic Probation Letter
Sample Scholarship Program
Scholarship Programming Ideas
Scholarship Resources
The Scholarship Program
Why Chapters Fail Academically
Sample Scholarship Program
*Resources available upon request
Semester To-Do List
Prior to the Semester Starting
Meet with Outgoing Officer
Attend the first Exec meeting with new members.
Collect semester grades.
Prepare chapter’s semester academic goals.
Meet with individuals who may be of concern academically to prepare a study plan for the semester.
January
Collect grades from the previous semester.
Work with the Recruitment Chair to review academic requirements that potential new members will need to meet.
Work with the MOO to review academic requirements for membership and help to set up scholarship plans for associate members.
Establish study hours for the semester
Hold meetings with brothers who did not meet the chapter/national requirements to set up a scholarship plan for the semester.
Research available resources on your campus and share with the chapter Establish and chapter reward/incentive program to encourage and praise brothers who have academic success.
February
Continue to hold follow-up meetings with brothers who have a required academic plan.
Provide information on resources and study tips during your weekly chapter meetings.
Plan a reward/prize for members with mid-semester GPAs above a certain point.
March
Collect mid-semester grades. Meet with brothers who are struggling to set up a scholarship plan/update scholarship plan.
Give out reward/prize for brothers who met the mid-semester GPA goal.
Start planning out exam week. This can include special study hours, exam breaks, etc.
April
Hold any follow-up meetings with brothers who have a required academic plan.
Hold your exam week events.
May
Collect end of semester grades.
August
Collect grades from the previous semester.
Work with the Recruitment Chair to review academic requirements that potential new members will need to meet.
Work with the MOO to review academic requirements for membership and help to set up scholarship plans for associate members.
Establish study hours for the semester
Hold meetings with brothers who did not meet the chapter/national requirements to set up a scholarship plan for the semester.
Research available resources on your campus and share with the chapter
Establish and chapter reward/incentive program to encourage and praise brothers who have academic success.
September
Continue to hold follow-up meetings with brothers who have a required academic plan.
Provide information on resources and study tips during your weekly chapter meetings.
Plan a reward/prize for members with mid-semester GPAs above a certain point.
October
Collect mid-semester grades. Meet with brothers who are struggling to set up a scholarship plan/update scholarship plan.
Give out reward/prize for brothers who met the mid-semester GPA goal.
Start planning out exam week. This can include special study hours, exam breaks, etc.
November
Hold any follow-up meetings with brothers who have a required academic plan.
Hold your exam week events.
December
Collect end of semester grades.
Work with other Officers and Chairs to plan a transition for the incoming Scholarship Chairman. Make sure to plan what tips you think they should have to be successful in the role
The Borradaile Challenge is the fundamental way that chapters have their performance evaluated over the course of a calendar year. Encapsulating 10 categories, chapters can fall into one of three standings for each: Meets Expectations, Exceeds Expectations, or Outstanding.
You can access more information on the Borradaile Challenge here: àhttps://www.phikappatau.org/borradailechallenge